Generative AI Declaration for Manuscript Submissions

2026-03-06

REQUIREMENT FOR GENERATIVE AI DECLARATION FOR MANUSCRIPTS

Since March 2026, all manuscripts submitted to the Free University Journal of Asian Studies must comply with a new requirement for the disclosure of generative AI use. Manuscripts must meet this requirement, which is a necessary condition for peer review. This policy is intended to promote transparency, research integrity, and the responsible use of emerging technologies.

DEFINITION OF GENERATIVE AI

Generative AI refers to a category of artificial intelligence systems capable of autonomously producing original outputs, including text, images, audio, video, code, and synthetic data, that resemble human-created content. These systems are typically based on advanced machine learning architectures, such as large language models (LLMs), diffusion models, and generative adversarial networks (GANs), which learn probabilistic representations from large-scale datasets. Despite their increasing prevalence, the use of generative AI tools in the preparation of academic manuscripts is subject to substantial restrictions and disclosure requirements imposed by many scholarly publishers and academic institutions, primarily due to concerns regarding authorship attribution, academic integrity, transparency, reproducibility, and potential bias.

DISCLOSURE REQUIREMENT

Authors must disclose the use of generative AI and AI-assisted technologies in the writing process by including a statement in the core manuscript file. The use of basic tools for grammar checking, spelling correction, reference management, or similar routine editorial assistance does not require declaration. If no generative AI or AI-assisted technologies were used in the preparation of the manuscript, no declaration is required.

REQUIRED STATEMENT FORMAT

This statement must be placed immediately before the References list, under the heading:

Declaration of Generative AI and AI-Assisted Technologies in the Manuscript Preparation Process

During the preparation of this work, the author(s) used [NAME OF TOOL/SERVICE] in order to [REASON]. After using this tool/service, the author(s) reviewed and edited the content as needed and take(s) full responsibility for the content of the published article.

For the Georgian version of the manuscripts, please use the following statement format:

განცხადება გენერაციული ხელოვნური ინტელექტის (Gen AI) და მისი დამხმარე ტექნოლოგიების გამოყენების თაობაზე ხელნაწერის მომზადების პროცესში

ამ ნაშრომის მომზადებისას ავტორმა(-ებმა) გამოიყენა(-ენეს) [ინსტრუმენტის/სერვისის დასახელება] [დაწერეთ რა მიზნით]. ამ ინსტრუმენ­ტის/სერვისის გამოყენების შემდეგ, ავტორმა(-ებმა) საჭიროებისამებრ გადა­ხედა(-ეს) და შეასწორა(-ეს) შინაარსი და სრულად იღებს(-ენ) პასუხისმგებ­ლობას გამოქვეყნებული სტატიის შინაარსზე.

 

Further details are provided in the Journal’s Statement on the Use of Generative AI.